Accessible Events

Does your organisation or company organise meetings, events or conferences? Are disabled people able to attend and take an active part? Making your event inclusive to disabled people does not have to be costly - there are lots of low-cost solutions available.

We can either provide training in organising accessible events, or we can organise your event for you.  We can help with:

Planning

  • Planning the programme
  • Sourcing an accessible venue, ensuring that the sound, lighting and any other equipment is appropriate
  • Sourcing speakers and workshop facilitators

Promotion

  • Preparing the invitation and booking form, including accessible travel information
  • Promoting and advertising the event

Administration Before the Event

  • Mailing out the invitation and receiving / responding to all enquiries and event mail
  • Organising delegate access requirements, including communication support, Personal ASsistants, transport and material in accessible formats
  • Organising refreshments, including specific dietary requirements
  • Preparing presentations and delegate packs
  • Preparing delegate lists, name badges and monitoring / evaluation systems

At the Event

  • Organising presentation and other equipment
  • Recording the event proceedings
  • Carrying out welcome and registration
  • Administration support as required
  • Payment of delegate expenses

After the Event

  • Preparing an evaluation report
  • Preparing a feedback report
  • Mailing out the feedback report
  • Payment of event invoices
  • Book-keeping for t

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copyright: Disability Inclusion 2015-16